Florida Phosphate Research Grant Application
The State of Florida authorized the FIPR Institute through the following pieces of legislation: initially in 1978 with Florida Statute 378.101, then again in 2010 with Florida Statute 206, and most recently with 2012 Florida Statute 1004.346. This legislation empowers the FIPR Institute to issue grants payable from the Phosphate Research Trust Fund. One purpose of the Institute is to encourage research and development (and sharing of the information developed) with respect to mining and processing of phosphate rock and reclamation of mined and disturbed lands in the State of Florida. The Institute will fund projects in applied research which tend to solve real problems of the phosphate industry in which the public has a substantial interest.
A five-member Board of Directors appointed by the Governor directs the work of the Institute. An Executive Director selected by the Board implements the policies and decisions of the Board. Each of the priority research areas is administered by an individual research director who is responsible for evaluating and monitoring the progress of investigations in that area.
II. ELIGIBILITY REQUIREMENTS
The FIPR Institute accepts proposals from colleges, universities, industry, research agencies, other for-profit or non-profit organizations, federal, state, and local agencies, and individuals without organization affiliation.
Joint proposals from combinations of these organizations are encouraged to bring together broader capabilities, interdisciplinary technologies and management skills to provide a more comprehensive approach to complex problems.
Projects submitted for funding under the Applied Research Program should preferably deal with concerns identified in the FIPR Institute’s Strategic Plan, which is revisited and revised as necessary.
FIPR Institute adheres to the following Policies and Procedures concerning confidential information.
III. Pre-proposal Process
Potential investigators are required to first submit their research idea as a pre-proposal. Pre-proposals will only be accepted through submittal of the FIPR Institute Pre-proposal Form. When completing the form, the investigator should provide adequate details for the concept to be given a reasonable evaluation by the Institute’s staff. When completed please mail the form to FIPR Institute or email to Shannon Medley.
The pre-proposal will be evaluated to determine if it is:
- Technically feasible
- Economically feasible
- Environmentally sound
- Meets FIPR Institute’s Research Objectives
Upon review by the FIPR Institute staff, the investigator will be notified, in a timely manner, whether the staff has determined that the idea has enough merit to warrant proceeding to the step of preparing a full proposal. In this case, the investigator will be sent a complete proposal submittal package with the appropriate forms. A determination by the FIPR Institute staff to notify the investigator to proceed with full proposal preparation is in no way an indication that the full proposal will receive a favorable decision for funding by the FIPR Institute Board of Directors. The staff determination of whether or not to proceed is simply meant to be a guide to the investigator.
IV. SUBMISSION OF PROPOSALS
A complete proposal is the proper format for submitting a project that directly addresses one or more of the areas discussed in the Strategic Plan document.
Applicants should allow a minimum of 120 days for review and processing. The Board meets three times each year to make funding decisions, and every effort is made to reach a decision and inform the applicant promptly. Until a decision is announced, no information can be provided on the probability of support.
Submit the properly signed original proposal plus eleven additional copies to the Florida Industrial and Phosphate Research Institute, 1855 West Main Street, Bartow, Florida 33830. Include the names, addresses and telephone numbers of three or more technically qualified reviewers for each proposal submitted. If copies of the proposal are mailed in more than one package, the number of packages should be marked on the outside of each package. Proposals must be sent prepaid.
FIPR Institute requests information in application forms and other related forms for the purpose of aiding in the review process prior to grant/contract award decisions and for managing and/or evaluating FIPR Institute programs. Although provision of the information is entirely voluntary, a lack of sufficient information may hinder FIPR Institute’s ability to review applications, monitor grantee performance, and/or perform overall management of its grant/contract programs.
Prior to submission of a proposal, the applicant may wish to read Chapter 119 of the Florida Statutes. FIPR Institute will seek to limit dissemination of information which would adversely affect patent, copyright or other valuable commercial rights of the grantee/contractor or FIPR Institute to the extent permitted by law.
V. REQUIREMENTS – Each proposal should meet the following requirements:
A. Proposal Preparation Instructions
All proposals submitted to FIPR Institute should be single-spaced and typewritten. Please number each page of the application, including attachments. Each proposal must contain the following Major Sections:
1. Proposal Cover Sheet
A completed and properly endorsed proposal cover sheet is required for each formal application. The title of the proposed research project should be brief, scientifically valid and suitable for use in the public press. The proposed duration of financial support should be consistent with the nature and the complexity of the proposed research.
A summary of the proposed research should include a statement of the research objectives, scientific methods to be employed, and the significance of the proposed research. This summary should be completed using clear language understandable not only to specialists in the field but also to other scientifically literate readers.
2. Table of Contents
The table of contents should show the page number of each major section of the proposal, as well as subdivisions such as summary of previous work, objectives and methodology to be used.
3. Project Description
The main body of the proposal should be a detailed statement of the research to be performed and should include the following sections:
1.Statement of Source and Magnitude of Problem
2. Review of Pertinent Literature and Related Work in Progress by Others
3. Enumeration of the Specific Project Goals
4. Impact if Specific Objectives Are Met
5. Benefit to the State of Florida
6. Past and Present Work Done on Problem by Principal Investigator
This section of the proposal should outline the general plan of work, the overall sequence of experiments to be performed, and the experimental methods and procedures to be used. The methodology employed to meet the research objectives should provide enough detail to enable FIPR Institute officers, staff and external peer reviewers to judge the merit and practicality of the project.
c. Evaluation Plan
Each proposal is expected to include a plan for the systematic accumulation of, and the qualitative and quantitative evaluation of, the resulting data.
d. Research Schedule
A schedule of research activities should be included in the proposal. This schedule should be accompanied by a graphic “time line” diagram indicating the beginning and completion of the proposed tasks and quarterly, annual and final reports.
A bibliography of pertinent literature is required for the documentation of each proposal.
5. Biographical Sketches of Key Project Personnel
A short biographical sketch of each of the senior professional project personnel should include educational background, pertinent experience, and a list of relevant publications during the past five years, including any currently in press.
6. Task Breakdown
Each proposal must contain a breakdown of tasks to be accomplished with a cost breakdown and schedule for completion of each.
7. Budget Statement
Each proposal must contain a cost summary sheet for each year of support requested, a cumulative cost summary for the entire project, a labor worksheet, and an expense worksheet. The budget narrative should describe how and why funds in each budget category will be expended.
a. Proposal Cost Summary Sheet
Enter totals from Labor Worksheets described below. Then complete the information required for general and administrative overhead.
Enter totals from Expense Worksheet described below. Then complete the information required for total labor, expenses and overhead.
For-profit entities will enter their profit percentage.
iv. Contractual Services
All subcontracts should be disclosed in the proposal so that the grant instrument will contain their prior approval. No research efforts under FIPR sponsorship may be subcontracted or transferred to another organization without prior written approval of FIPR Institute.
FIPR Institute encourages co-funding for all proposals.
b. Labor Worksheet
For each individual for whom support is requested, show the role of the individual, the number of hours, his/her wages per hour, and cost of labor. For multi-year proposals, a labor worksheet for each subsequent year must also be completed.
c. Expense Worksheet
List major equipment items requested. Indicate the manu-facturer, model, quantity, and cost. Provide justification for each major piece of equipment. Because FIPR Institute, by law, must recover equipment (>$1,000) purchased with state funds, the investigator is encouraged to use non-FIPR Institute monies to buy equipment he/she wants to keep.
ii. Operating Expenses
The budget narrative should indicate in general terms the types of required expendable materials, supplies and services with their estimated costs.
Requests for travel funds must be accompanied by an explanation of how the proposed travel relates to the project. Travel details should include estimated mileage, lodging, meals, vehicle rental, etc. Refer to F.S. 112.061 for current State reimbursement rates and restrictions.
The Institute encourages the dissemination of results obtained on FIPR Institute-sponsored research projects. FIPR Institute may honor requests for out-of-state travel to scientific conferences. All travel of this type will require prior written approval from FIPR Institute, and approval will be granted only if the traveler will present results of FIPR Institute-sponsored research as a formal paper or poster session at a national or regional conference with a widely recognized reputation for excellence.
8. Research Support Statement and Patent Disclosure Statement
A research support statement must be filed with each proposal. List all current and pending support for research projects and the percentage of time devoted to these projects regardless of source of funds. Indicate the source of funding if the submitted proposal has been funded previously by a source other than FIPR Institute. Also include a list of other possible sponsors to whom this proposal will be submitted.
FIPR Institute requires all applicants to disclose the status of any patents directly applicable to the research that will be performed in this grant that are held by the principal investigator or any other individuals in the organization. The applicant must indicate patents that have been granted, those that are pending, and those which have been licensed to any contractors or subcontractors who will be participating in the research.
9. Proposal Appendices
This appendix should describe available research facilities and major items of equipment that will be provided for use during the research project.
b. Other Considerations
Any circumstances that require special treatment should be included in this section, for example, proprietary or other privileged information in the proposal or matters affecting individual privacy as discussed in Section III.Additional information required in this section includes any special permissions, clearances, or certifications relevant to the project, such as approval to demonstrate process technology in a third party’s operating plant.
Procedure for Processing Research Proposals
The proposal is assigned a number and checked for completeness. If the proposal is not complete (e.g. missing signatures, insufficient copies, etc.), the principal investigator is advised that the proposal cannot be processed until the deficiency has been corrected.
Peer Review Procedure
The principal investigator is encouraged to submit a list of at least three people who are technically qualified to review the proposal. FIPR Institute will select one or more of these people to act as peer reviewer(s). The research director will select other reviewers. A copy of the proposal and the Technical Review Form are sent to the reviewers with the request that they respond within two weeks. If one or more of the reviewers have not responded at the end of the two-week period, additional reviewers are sought. This procedure is intended to insure that the review process is completed as soon as possible after the completed proposal is ready for processing.
Preliminary Staff Review Procedure
Copies of the Technical Review Form are prepared and distributed to the Executive Director and the research directors. The staff comments will be incorporated in the review summary that is forwarded to the principal investigator.
Upon receipt of the Technical Reviews, the research director will compile all review comments into a composite review that is sent to the principal investigator for comment, rebuttal, and possible revision of the original proposal. The principal investigator is asked to respond within two weeks. If the response is not received within two weeks, the proposal may be considered inactive and removed from the list of pending proposals.
Technical Advisory Committee (TAC) Review
Copies of the proposal, the Review Summary and the Review Rebuttal are sent to the TAC members for their study. The TAC meets as needed to discuss the proposals scheduled for the following Board meeting.
Staff Proposal Analysis
Following the final staff meeting, the research director completes a Staff Proposal Analysis. This, along with the proposal, the review summary, and the rebuttal are forwarded to the Board of Directors one month prior to the next Board meeting. The principal investigator is encouraged, but is not required, to attend the FIPR Institute Board meeting at which his/her proposal is presented.
Official Notice of Funding Decision
The research director will advise the principal investigator in writing of the Board’s funding decision. A declined proposal may be resubmitted for consideration only after it has undergone revision. FIPR Institute will treat the revised proposal as a new proposal and submit it for technical review. Board approval is not an authorization to spend money, since a formal contract is required to begin work. Principal investigators of funded proposals should contact the Institute’s Accounting Department to discuss appropriate contractual and accounting procedures prior to initiating any research. Awarded contracts will require the preparation of a Final Report for final payment. The Final Report must in compliance with the requirement set forth in the FIPR Institute Style Manual.
PLEASE NOTE: The FIPR Institute’s Research Grant Contract terms are bound by the laws and rules of the State of Florida. As such, contract terms, as specified in the FIPR Research Grant Contract Template, are non-negotiable.